The annual Midwest Chapter conference means business, chapter business, that is. The fall Midwest Chapter Executive Board meeting is held on Friday before the conference gets fully underway. And, of course, the annual chapter Business Meeting is held over lunch on the second day of the conference.
Seriously, the most significant business conducted at the Annual Business Meeting was the vote on the bylaws revision. The chapter bylaws required major revision from top to bottom in order to conform to MLA’s model bylaws. Bylaws Committee Chair Melinda Orebaugh guided us surely through the turbulent waters of Robert’s Rules of Order as we considered the new bylaws one article at a time and then voted on them. The vote was unanimous!
The Executive Board meeting Friday evening was serious work, lasting four hours! Here are some of the items discussed and actions taken that you might find interesting:
- The 2013 chapter budget was approved, based on a projected paid membership of 300 members. The budget includes more realistic figures for conference income and expenditures and funding for new awards, increased advocacy efforts, and the professional auditor.
- The professional auditor Michelle Dixon submitted a report to the board after reviewing and “closing” the books for the chapter’s 2010 and 2011 financial activities. The 2010 conference showed a net profit of over $25,000, half of which was shared with WHSLA. The 2011 conference showed a very small net loss. The bookkeeping system has been improved to allow easier auditing.
- The chapter will be awarding additional Annual Meeting Grants to support conference attendance for chapter members who do not receive institutional support for travel. Eligibility criteria for the award are being developed.
- A revised Travel Reimbursement Policy was approved by the board. The changes were made to more fully support travel by board members to the spring board meeting. Funds to support this increase in travel expense funding were re-allocated from unused budget lines.
- The Finance Committee will be continuing their consideration of alternatives to the Acteva service that the chapter uses to handle online payments for memberships and conference registrations. The Immediate Past President will be looking also into different software for handling the election online.
- The “Shared Expectations for State Liaisons” information sheet developed by outgoing Representative-at-Large Stephanie Schulte will be shared with the state associations for guidance when appointing State Liaisons to the chapter.
- The Professional Practice Committee will be working with the annual conference continuing education planning committees to help them meet chapter education needs.
- Upcoming conference plans were discussed. The 2014 conference will be held October 10-14 in Bismarck, ND and the 2015 conference will be October 2-6 in Louisville, KY.