MIDWEST CHAPTER/MLA

MINUTES - FALL 1997 BUSINESS MEETING

29 SEPTEMBER 1997

SAVERY HOTEL, DES MOINES, IOWA



I. CALL TO ORDER - Carole Gilbert

The meeting was called to order by Carole Gilbert at 12:15 p.m.

II. ESTABLISHMENT OF QUORUM - Ann Alexander

Ann Alexander, Parliamentarian, established that the necessary 10% of paid members were present. 97 of the chapter's 504 members were present.

III. INTRODUCTIONS - Carole Gilbert

The MLA officials present were introduced: Carla Funk, executive director; Jim Shedlock, MLA Board of Directors. Chapter officers and board members, chapter committee and task force chairs, liaisons, and committee members were introduced. Gilbert announced that Logan Ludwig is an MLA Nominating Committee candidate and will appear on the MLA ballot.

The next three conference chairs were introduced and conference cities announced:

1998 Oct. 10-13 Joint meeting with the Southern Chapter in Lexington, KY - Jane Bryant

1999 Oct. 6-9 Grand Rapids, MI - Sandra Swanson

2000 Sept.. 23-26 Cincinnati, OH - Leslie Schick, Barbarie Hill

Scholarship winners were announced: Carla Block and Deborah Ruck.

Retirees were announced: Barb Schmiechen, Gertrude Foreman, Doris Mahoney, David Currey, Clara Juergens, Virginia Holtz, Jan Mixter.

IV. REVIEW AND APPROVAL OF MINUTES - Lila Pedersen

Lila Pedersen was acting secretary for the board meeting and the business meeting, since Secretary Jody Branson was moving out of the region and therefore resigning. 1996 annual business meeting minutes were reviewed and approved.

V. FALL BOARD MEETING REVIEW AND PRESIDENT'S REPORT - Carole Gilbert

a. A new archivist is needed, since current archivist Sandra Martin will become President-elect in January.

b. Because Jan Mixter is retiring, the chapter listserv has moved to the University of Illinois, under Chris Shaffer.

c. The Promotions Ad Hoc Committee has been dissolved, since it accomplished its objectives of designing a new logo.

d. The board voted that $300 from its 1997 funds be donated to the MLA Centennial.

e. The board voted to make the Electronic Communications Task Force a standing committee because its work will need to be continued.

VI. TREASURER'S REPORT - Gerald Dujsik

The treasurer's report was distributed. Business reserve CD is growing. Net worth of the organization was $15,926 as of January 1, 1997, and $17,140.10 as of Sept. 20, 1997, a net increase of $1,213.

VII. MEMBERSHIP SECRETARY'S REPORT - Kellie Kaneshiro

Kaneshiro took over the position of membership secretary from Jerry Perry, who moved out of the region. Currently there are 504 members, 47 more than last year at this time. New membership directory is scheduled to come out in early June.

VIII. CHAPTER COUNCIL REPORT - Pam Elwell

The compliance requirement, that a certain percentage of the chapter's membership must be members of MLA, has been dropped. Chapter Council debated the issue of whether to retain the positions of alternates. Council decided to retain the alternates because of the amount of work Chapter Council has to do. Two Midwest Chapter members will appear on the next MLA ballot as candidates for Nominating Committee: Logan Ludwig and Billie Broaddus.

IX. NOMINATIONS & ELECTIONS COMMITTEE REPORT - Leslie Schick

Officers elected to begin their terms January 1, 1998:

President-elect for 1998 Sandra Martin

Secretary Pamela Bradigan

Treasurer Vicki Killion

Representatives at Large Billie Broaddus

Larry Ellis

Sue London

Karen Tubolino

X. PROGRAM COMMITTEE REPORTS

1998 annual meeting, Lexington, KY, Saturday - Tuesday, Oct. 10-13. Jane Bryant.

1999 annual meeting, Grand Rapids, MI, Wednesday - Saturday, Oct. 6-9. Sandra Swanson.

2000 annual meeting, Cincinnati, Saturday - Tuesday, Sept. 23-26. Barbarie Hill, Leslie Schick.

XI. STANDING COMMITTEE REPORTS

a. ARCHIVES COMMITTEE - Sandra Martin

Because Sandra Martin is assuming the office of President-elect in January, the association is looking for an archivist.

b. AUDIT COMMITTEE - James Lander

Lander reported that everything in order when the accounts were audited.

c. PUBLICATIONS COMMITTEE - Sheryl Stevens

Stevens is currently in England. A call has been issued for people to be on the staff of Midline.

XII. AD HOC COMMITTEES AND TASK FORCES

a. ANNUAL MEETING SCHOLARSHIP - Carol Galganski

Deborah Ruck and Karla Block are this year's winners.

b. MIDWEST CHAPTER ACHIEVEMENT AWARD - David Boilard

The two applicants for the $500 award were the HealthWeb project and the chapter's home page. Participants in the Health Web project were asked to stand and be recognized.

c. CENTENNIAL TASK FORCE - Jean Demas

The task force went through the archives for pictures, divided them by decades. From this they are making the Centennial display for the MLA meeting in Philadelphia in May. The staff at Loyola have been helping with digitizing the photos for an electronic poster. Demas asked members for additional materials or photos that could be used. She reminded the group that the 1999 meeting in Grand Rapids will be the 50th anniversary of the chapter.

d. ELECTRONIC COMMUNICATIONS TASK FORCE

Gilbert introduced the possibility of mounting the membership directory on the Web, as was discussed at the board meeting. A straw vote showed that the membership was overwhelmingly in favor. Discussion followed. Negative aspects included privacy and the possible need for password protection, and the fact that not all members have Web access. Advantages expressed were that the information would be more current, and production and maintenance could be easier if members submitted information on an electronic form. The paper directory will continue to be maintained indefinitely.

Jane Bryant at the University of Kentucky is Webmaster of the Midwest Chapter site.

XIII. OLD BUSINESS

a. BYLAWS - Logan Ludwig

Ludwig moved to adopt the amended bylaws that were distributed. The motion passed with no negative votes.

XIV. RECOGNITION OF OUTGOING OFFICERS, BOARD MEMBERS, AND CHAIRS

Gilbert distributed certificates to the outgoing officers, board members and committee chairs.

XV. INVITATION TO LEXINGTON

Bev Hilton and Jane Bryant extended the invitation to attend the joint Midwest Chapter and Southern Chapter meeting in Lexington, October 10-13, 1998.

XVI. ADJOURNMENT

The meeting was adjourned at 1:25 p.m.