MINUTES - FALL 1997 BUSINESS MEETING
29 SEPTEMBER 1997
SAVERY HOTEL, DES MOINES, IOWA
I. CALL TO ORDER - Carole Gilbert
The meeting was called to order by Carole Gilbert at 12:15 p.m.
II. ESTABLISHMENT OF QUORUM - Ann Alexander
Ann Alexander, Parliamentarian, established that the necessary 10% of paid members were
present. 97 of the chapter's
504 members were present.
III. INTRODUCTIONS - Carole Gilbert
The MLA officials present were introduced: Carla Funk, executive director; Jim Shedlock,
MLA Board of Directors.
Chapter officers and board members, chapter committee and task force chairs, liaisons, and
committee members were
introduced. Gilbert announced that Logan Ludwig is an MLA Nominating Committee candidate
and will appear on the
The next three conference chairs were introduced and conference cities announced:
1998 Oct. 10-13 Joint meeting with the Southern Chapter in Lexington, KY - Jane Bryant
1999 Oct. 6-9 Grand Rapids, MI - Sandra Swanson
2000 Sept.. 23-26 Cincinnati, OH - Leslie Schick, Barbarie Hill
Scholarship winners were announced: Carla Block and Deborah Ruck.
Retirees were announced: Barb Schmiechen, Gertrude Foreman, Doris Mahoney, David
Currey, Clara Juergens,
Virginia Holtz, Jan Mixter.
IV. REVIEW AND APPROVAL OF MINUTES - Lila Pedersen
Lila Pedersen was acting secretary for the board meeting and the business meeting, since
Secretary Jody Branson was
moving out of the region and therefore resigning. 1996 annual business meeting minutes were
reviewed and approved.
V. FALL BOARD MEETING REVIEW AND PRESIDENT'S REPORT - Carole Gilbert
a. A new archivist is needed, since current archivist Sandra Martin will become President-elect in January.
b. Because Jan Mixter is retiring, the chapter listserv has moved to the University of Illinois, under Chris Shaffer.
c. The Promotions Ad Hoc Committee has been dissolved, since it accomplished its objectives of designing a new logo.
d. The board voted that $300 from its 1997 funds be donated to the MLA Centennial.
e. The board voted to make the Electronic Communications Task Force a standing
committee because its work
will need to be continued.
VI. TREASURER'S REPORT - Gerald Dujsik
The treasurer's report was distributed. Business reserve CD is growing. Net worth of the
organization was $15,926 as
of January 1, 1997, and $17,140.10 as of Sept. 20, 1997, a net increase of $1,213.
VII. MEMBERSHIP SECRETARY'S REPORT - Kellie Kaneshiro
Kaneshiro took over the position of membership secretary from Jerry Perry, who moved out
of the region. Currently
there are 504 members, 47 more than last year at this time. New membership directory is
scheduled to come out in
VIII. CHAPTER COUNCIL REPORT - Pam Elwell
The compliance requirement, that a certain percentage of the chapter's membership must be
members of MLA, has
been dropped. Chapter Council debated the issue of whether to retain the positions of alternates.
Council decided to
retain the alternates because of the amount of work Chapter Council has to do. Two Midwest
Chapter members will
appear on the next MLA ballot as candidates for Nominating Committee: Logan Ludwig and
IX. NOMINATIONS & ELECTIONS COMMITTEE REPORT - Leslie Schick
Officers elected to begin their terms January 1, 1998:
President-elect for 1998 Sandra Martin
Secretary Pamela Bradigan
Treasurer Vicki Killion
Representatives at Large Billie Broaddus
X. PROGRAM COMMITTEE REPORTS
1998 annual meeting, Lexington, KY, Saturday - Tuesday, Oct. 10-13. Jane Bryant.
1999 annual meeting, Grand Rapids, MI, Wednesday - Saturday, Oct. 6-9. Sandra Swanson.
2000 annual meeting, Cincinnati, Saturday - Tuesday, Sept. 23-26. Barbarie Hill, Leslie
XI. STANDING COMMITTEE REPORTS
a. ARCHIVES COMMITTEE - Sandra Martin
Because Sandra Martin is assuming the office of President-elect in January, the
association is looking for an
b. AUDIT COMMITTEE - James Lander
Lander reported that everything in order when the accounts were audited.
c. PUBLICATIONS COMMITTEE - Sheryl Stevens
Stevens is currently in England. A call has been issued for people to be on the staff
XII. AD HOC COMMITTEES AND TASK FORCES
a. ANNUAL MEETING SCHOLARSHIP - Carol Galganski
Deborah Ruck and Karla Block are this year's winners.
b. MIDWEST CHAPTER ACHIEVEMENT AWARD - David Boilard
The two applicants for the $500 award were the HealthWeb project and the
chapter's home page. Participants
in the Health Web project were asked to stand and be recognized.
c. CENTENNIAL TASK FORCE - Jean Demas
The task force went through the archives for pictures, divided them by decades.
From this they are making
the Centennial display for the MLA meeting in Philadelphia in May. The staff at Loyola have been
with digitizing the photos for an electronic poster. Demas asked members for additional materials
that could be used. She reminded the group that the 1999 meeting in Grand Rapids will be the
anniversary of the chapter.
d. ELECTRONIC COMMUNICATIONS TASK FORCE
Gilbert introduced the possibility of mounting the membership directory on the
Web, as was discussed at the
board meeting. A straw vote showed that the membership was overwhelmingly in favor.
Negative aspects included privacy and the possible need for password protection, and the fact that
members have Web access. Advantages expressed were that the information would be more
production and maintenance could be easier if members submitted information on an electronic
paper directory will continue to be maintained indefinitely.
Jane Bryant at the University of Kentucky is Webmaster of the Midwest Chapter
XIII. OLD BUSINESS
a. BYLAWS - Logan Ludwig
Ludwig moved to adopt the amended bylaws that were distributed. The motion
passed with no negative votes.
XIV. RECOGNITION OF OUTGOING OFFICERS, BOARD MEMBERS, AND CHAIRS
Gilbert distributed certificates to the outgoing officers, board members and committee chairs.
XV. INVITATION TO LEXINGTON
Bev Hilton and Jane Bryant extended the invitation to attend the joint Midwest Chapter and
Southern Chapter meeting
in Lexington, October 10-13, 1998.
The meeting was adjourned at 1:25 p.m.