MIDWEST CHAPTER/MEDICAL LIBRARY ASSOCIATION

MINUTES - FALL 1998 BUSINESS MEETING

12 OCTOBER 1998

RADISSON PLAZA HOTEL, LEXINGTON, KENTUCKY

I. CALL TO ORDER - Pat Redman

Redman called the meeting to order and welcomed everyone to the business meeting.

II. INTRODUCTIONS - Pat Redman

Redman welcomed MLA officers and officials, Midwest Chapter officers, committee and task force chairs, and members. The Lexington Annual Program Committee was also thanked for their work.

III. PARLIAMENTARIAN'S REPORT - Sandra Martin

Martin established that a quorum was present.

IV. REVIEW AND APPROVAL OF 1997 ANNUAL BUSINESS MEETING MINUTES - Pam Bradigan

The 1997 Annual Business Meeting minutes were changed and approved. In section III the second paragraph was amended as follows: "The next three conference chairs were introduced and conference cities announced." Delete Billie Broaddus and add Leslie Schick. In paragraph three change Rusk to Ruck.

V. FALL BOARD MEETING REVIEW AND PRESIDENT'S REPORT - Pat Redman

Redman expressed her enjoyment in serving as the President and briefly highlighted the past year. The Board met for two very full days over the year, once in Chicago in March, and most recently at this Lexington meeting. Several Board members resigned due to moving out of the region. The Ad Hoc Bylaws Revision Committee disbanded after completing its work. Jean Demus chaired the Ad Hoc Centennial Committee, which displayed the Chapter exhibit at the MLA Annual Meeting Poster Session. A new domain name for the chapter's web site is being sought and funding has been approved. Redman encouraged all members to be involved in the Chapter's business through active participation.

VI. TREASURER'S REPORT - Vicki Killion

Killion reviewed the financial statement as of September 30, 1998.

VII. MEMBERSHIP SECRETARY'S REPORT - Kellie Kaneshiro

Kaneshiro reported that in 1998 there were 476 members to date, a decrease of 30 members from 1997. The Chapter Directory will be mailed out to members. The Committee was successful in obtaining a "free" MLA annual membership to raffle. Kaneshiro thanked all the Membership Committee members for their work.

VIII. CHAPTER COUNCIL REPORT - Pamela Elwell

Elwell reported that MLA has adopted a "vendor relations" policy and our Chapter will be studying it. Chapter Council Roundtables will be held at the Chicago 1999 Annual MLA Meeting and Elwell asked for topics of interest to members.

IX. NOMINATIONS/ELECTIONS COMMITTEE - Carole Francq Gall

Gall reported the following election results and thanked all candidates.

President Elect 1999 - Ellen Nagle

Membership Secretary 1999-2000 - Gerald Dujsik

Representative-At-Large 1999-2000 - Mary Bayorgeon

Rick Brewer

Karen Dahlen

Kellie Kaneshiro

Doreen Roberts

X. PROGRAM COMMITTEE - Lila Pedersen

1998 Annual Meeting has 266 registrants.

1999 Annual Meeting will be held in Grand Rapids, Michigan from October 6-9.

2000 Annual Meeting will be held in Cincinnati, Ohio from September 23-26.

2001 Annual Meeting will be held in Milwaukee, Wisconsin from October 5-9.

2002 Annual Meeting site has not been identified.

XI. REPORTS OF STANDING COMMITTEES

a. ARCHIVES - Karen Graves

Please send archives, especially pictures, to Graves.

b. AUDIT - Jim Lander

Lander reported the February 1998 audit showed all the records to be in order.

c. AWARDS - Phyllis Nathan

Nathan congratulated the recipients of the Scholarship Awards: Robert Steinmacher and Karen Anderson. The 1998 Award for Achievement in Health Information Management was given to the Raymon H. Mulford Library, Medical College of Ohio, Sheryl R. Stevens, Project Director and David Boilard, Library Director, for "Instructions to Authors in the Health Sciences."

d. EDUCATION - Melinda Orebaugh

Orebaugh reported that the Chapter's continuing education web page is being updated, and the Chapter Uniform Needs Assessment will be distributed in MIDLINE.

e. FINANCE - Vicki Killion

Killion reported the committee reviewed the preliminary budget in early 1998 and the "Gifts-in-Kind" form used to record unreimbursed institutional or personal expenses for Chapter business.

f. GOVERNMENT RELATIONS - Susan Hill

Hill, the new chair, will send announcements to MIDLINE.

g. PUBLICATIONS - Sheryl Stevens

Stevens encouraged members to send information for publication to the newsletter, MIDLINE.

XII. REPORTS OF AD HOC COMMITTEES AND TASK FORCES

a. CENTENNIAL - Jean Demas

Demas thanked the Task Force members who worked on the Chapter Centennial.

b. ELECTRONIC COMMUNICATIONS - Barbarie Hill

Hill announced the web site will move and she is applying for a new domain name: midwestchaptermla.org.

XIII. OLD BUSINESS

No old business was discussed.

XIV. NEW BUSINESS

Vicki Killion, Treasurer, provided background information on the Chapter's financial stability. Based upon several factors, such as a decline in the Chapter's beginning balance over several years and a comparison with other Chapters' annual dues, she suggested a dues increase from $10.00 to $20.00 per year. Concern was expressed about the proposal and the following suggestions were made by members: consider ways to cut chapter costs, appoint a group to look at the issue of a dues increase, inform all members about this topic in a newsletter article, vote on this issue at next year's annual meeting. The Treasurer and Board will take the suggestions under consideration.

Jim Shedlock encouraged all members to provide MLA with input on its direction and activities.

Carole Gilbert announced the Nominations Committee for next year: Jean Demas, Lila Pedersen, and Kay Wagner.

XV. RECOGNITION OF OUTGOING OFFICERS, BOARD MEMBERS, CHAIRS - Pat Redman, Sandra Martin

Redman individually thanked each member who completed a term of appointment: Margaret Allen, Jane Bryant, Jean Demas, Diane Ebro, Carol Galganski, Carole Gilbert, Kellie Kaneshiro, Logan Ludwig, Sandra Martin, Phyllis Nathan, Melinda Orebaugh, Lila Pedersen, Sheryl Stevens, Deborah Ward, and Melonie Wilson. Sandra Martin thanked Pat Redman for serving as President.

XVI. INVITATION TO GRAND RAPIDS - Sandra Swanson

Swanson invited the members to the 1999 Annual Meeting in Grand Rapids, Michigan from October 6-9. Swanson gave away "Grand Rapids items" to the lucky winners.

XVII. ADJOURNMENT - Pat Redman

Redman adjourned the meeting at 9:15 a.m.