I. Call to Order - Sandra I. Martin
Martin called the meeting to order and welcomed everyone to the business meeting.
II. Introductions - Sandra I. Martin
Martin welcomed MLA officers and officials, Midwest Chapter officers, committee and task force chairs and members. The Grand Rapids Annual Program Committee was also thanked for their work.
III. Parliamentarian's Report - Carole Gilbert
Gilbert established that a quorum was present.
IV. Annual Business Meeting Minutes- Review & Approval of 1998 - Pamela Bradigan/ Billie Broaddus
Billie Broaddus reported for Pamela Bradigan. Minutes approved as presented.
V. Board Meeting Review & President's Report - Sandra I. Martin
Martin thanked the Chapter for an interesting year. Midwest Chapter has the most dynamic people as shown by its activities and dedication. The work of the organization has succeeded in many areas among them financial streamlining. It has been a busy year, two board meetings (March and October) and today as we continue the business of the organization. Martin thanked the members for allowing her the opportunity to be President.
VI. Treasurer's Report - Vicki Killion
Killion reviewed the financial statement as of August 31, 1999.
VII. Membership Secretary - Gerald Dujsik
Dujsik reported that the Medical Library Association was donating one full membership to the Chapter for the Year 2000. He thanked Carla Funk, MLA Executive Director, for the donation. There was a drawing and Linda Winslow, Marquette General Health System, was the winner. Congratulations Linda.
As of the annual meeting Midwest Chapter has 435 members.
VIII. Chapter Council - Pamela Elwell
The Chapter Council met in Chicago at the MLA annual meeting. The Chapter Council sponsors the Chapter Round Tables at the Convention. It provides an informal opportunity to share experiences and expertise. Each table has a facilitator and resource person to initiate discussion. It is an opportunity to meet other chapter members and gather information about issues and problems of organizing an annual meeting, archives, collections, etc.
IX. The Nominating Committee - Lila Pedersen/Pamela Elwell
Lila Pedersen, Chair, Kay Wegner and Jean Demas
The names of Larry Ellis, Billie Broaddus were submitted for the 1999 MLA Nominating Committee Potential Candidate. Billie Broaddus was selected as potential candidate and Larry Ellis was selected as alternate.
Year 2000 MLA Nominating Committee Potential Candidate names submitted to the Board: Patricia Pinkowski, Julie Kelly and Kathy Perley. Julie Kelly was selected as candidate and Patricia Pinkowski was selected as alternate.
396 ballots for the Year 2000 Executive Board were mailed out.
Asterisk indicates person elected:
|Representatives-At-Large||*Karen Anderson (ND)|
*Susan Hill (OH)
*Tammy Mays (WI)
*Nancy O'Brien (IA)
Pam Elwell, who was reporting for Lila, reported on how important it was to process your ballot correctly. For example, 396 ballots were mailed and 198 were returned. Thirty-seven (37) ballots were not usable because no name was included on the envelope. This is an important step in validating that the ballot is from a member of the organization. The votes are very close and not including your name on the outside of the envelope above the return address results in your ballot not being counted.
X. Program Committee
1999 Annual Meeting - Doreen Bradley, Sandy Swanson reported that their Final Report will be sent to the March Board Meeting.
XI. Reports of Standing Committees
XII. Reports of Ad Hoc Committees and Task Forces
XIII. Old Business
Vicki noted that the Midwest Chapter had placed information about the need for dues increase in MIDLINE. She discussed the fact that the only guaranteed income of the organization is its dues. The Midwest Chapter membership has been going down each year therefore, there is less money to budget. The organization receives in-kind gifts from the members of the Board which last year amounted to $17,000. Other examples of budget challenges are that the funding from annual meetings fluctuates each year. Although we continue to look for cost controls the cost of the Directory runs about $5.00 per member and in 2000 we will be producing a new Midwest Chapter Membership Directory . Vicki pointed out that the Midwest Chapter has one of the lowest membership dues of the Chapters. Therefore the Finance Committee with the approval of the Board, asked for approval to increase dues from $10.00 to $20.00 beginning in the Year 2000. The dues increase was approved.
XIV. New Business
Carole Gilbert discussed the MLA Lucretia McClure Award for education and that the Board voted to donate $500.00 for this award. She also gave information for individual donations. To establish a MLA award a fund of $25,000 must be established. Currently $18,000 has been raised.
XV. Recognition of Outgoing Officers, Board Members, Chairs - Sandra Martin
Martin individually thanked each member who completed a term of appointment: Vicki Killion, Larry Ellis, Billie Broaddus, James Lander, Susan Hill, Barbarie Hill, Karen Tubolino, Patricia Redman, Pamela Bradigan, Patricia Redman, Susan London, Lila Pedersen, Pamela Elwell, Melinda Orebaugh, Gerald Dujsik.. Ellen Nagle thanked Sandra Martin for serving as President.
The group invited the members to the 2000 Annual Meeting in Cincinnati, Ohio from September 22-26. The Cincinnati contingent gave away "Come to Cincinnati" prizes.
XVII. Adjournment - Sandra I. Martin
Martin adjourned the meeting at 2:00 p.m.