Midwest Chapter /
Medical Library Association
Annual Business Meeting
October 10, 2004
to Order - Melinda Orebaugh, President at 12:05 p.m.
Happy 10th Birthday HealthWeb -- Jean Sayre, Chair of HealthWeb
Jean Sayre shared a HealthWeb Birthday Cake with the membership, in
commemoration of the 10th anniversary of the founding of
HealthWeb. HealthWeb provides web access to evaluated non-commercial,
health-related, Internet-accessible resources. The project is a past
recipient of the Chapter's "Award for Achievement in Health Information
Welcome - Karen Douglas, 2004 Conference Coordinator
Official welcome to the Springfield meeting's 177 registrants and 24
exhibitors. Thanks to all planning committee members.
Introductions - Melinda Orebaugh
Patricia L. Thibodeau, MLA Immediate Past President
NN/LM Greater Midwest Region Staff
Board of the Midwest Chapter
Parliamentarian's Report - Jan Cox
A quorum of members was present.
Minutes of 2003 Annual Business Meeting - Melinda Orebaugh
Corrections identified by the Board during the Spring 2004 meeting are
Item 6, Strike the last sentence in the Treasurer's
Report which reads "They are especiallay interested in ideas for
reducingcosts of conference attendance." As no such emphasis was
Item 14, Correct theme for the 2005 Fargo, ND annual
meeting is "Routes to Discovery".
Item 18, Correct statement is "Invitation to
First names, as well as surnames, will be used to refer
to all persons mentioned in the minutes.
MOTION, APPROVAL: Minutes of 2003 Annual Business Meeting approved
with corrections noted. (Motion by Jim Lander.)
Treasurer's Report - Chris Shaffer
The treasurer presented the financial report. The Chapter currently
has a surplus. He noted that the Chapter now has a credit card to
facilitate payments. The Annual Meeting Finance Task Force met following
the Board Meeting on October 8. The Task Force will be giving its report
to the Board by e-mail in the near future.
Highlights of 2004 Fall Board Meeting - Melinda Orebaugh
a. President's Report: Melinda reported on her attendance at the
following state health sciences library associations: Minnesota, Indiana,
Wisconsin, Illinois. She discovered that there are people in our chapter
who do not understand that we are affiliated with MLA. More than one
person in more than one state had this misunderstanding. Some librarians
identify with their state organization and with MLA, but not with the
chapter, so we will need to work on better communication of this
connection. An informal survey Melinda conducted indicated that
networking and educational opportunities are the most valued benefits
people perceive from chapter membership.
Kent State University Library School will have a career
fair in February 2005. Sheryl Stevens is seeking volunteers to present
on medical librarianship at the fair.
Chapter Council inquired on the Chapter's willingness to
fund attendance at Chapter Sharing Round Tables held at the MLA Annual
Meeting. Melinda Orebaugh and Carole Gilbert will investigate this
The National Institutes of Health issued a call for
public comment on their “Enhanced Public Access to NIH Research
Information” proposal. Government Relations Chair Julie Schneider will
submit a comment from the Chapter consistent with the MLA comment.
Eileen Stanley, incoming Chapter President-Elect, will
be taking the lead on the Chapter Research Initiative. A progress
report will be given at the Spring 2005 Board Meeting.
Chapter Council Update - Pam Rees
Pam Rees explained the role of the Chapter Council representatives.
There are 2 from each chapter who serve a 3 year term as liaisons between
MLA national and the chapter. They coordinate the Chapter Sharing Round
Tables at MLA Annual Meeting. The 2004 meeting had 30 tables with over
Annual Meetings Committee - Donna Barbour-Talley
2006 (Oct. 6-10) - Louisville, KY
2007 - Joint meeting with Midcontinental Chapter in Omaha, NE - Midwest
Chapter co-chairs are Jim Lander and Chris Shaffer
Awards & Scholarships Committee - Jerry Dujsik
Four people applied for the two 2004 chapter meeting scholarships.
Awardees are Rebecca Chapman and Rebecca Tremaglio. Watch for their
articles in Midline.
Membership Committee - Bette Sydelko
The Chapter has 42 new members for a total membership of 421, a slight
increase over last year.
Nominations & Elections Committee - Nancy O'Brien
Announcement of newly elected officers:
President-Elect Eileen Stanley
Membership Secretary Bette Sydelko
Representatives-at-Large Rick Brewer, Ed Holtum, Tammy
Sevetson, Mary Taylor
Potential MLA Nominating Committee Candidates Pat Redman & Carol
Chapter members indicated a willingness to serve on their membership
renewal form. Only 4 who were approached declined nomination.
Chapter Goals & Objectives
Chapter Goals were published in the Spring 2004 Midline. Sheryl
Stevens will carry these goals forward during her term as Chapter
President, aligning them with the priorities set by incoming MLA President
Business - NONE
Business - Melinda Orebaugh
Chapter Bylaws Revision. MLA recently ratified revisions to national
bylaws. Chapter bylaws need to be made consistent with national bylaws.
The Board invoked Article III, Section 1 of the Chapter bylaws. This
section states that MLA bylaws take precedence until Chapter bylaws can be
revised. This will allow the Chapter to begin electronic distribution of
ballots with the next election, although actual voting will still be by
mail. The members of the Bylaws Committee to revise the Chapter Bylaws
will be: Melinda Orebaugh (chair), Jan Cox (ex officio, non-voting),
Sheryl Stevens (ex officio), Eileen Stanley, and Kellie Kaneshiro.
Recognition of Outgoing Officers and Board Members - Kellie Kaneshiro,
Immediate Past President
Certificates of appreciation were presented.
Invitation to 2005 Annual Meeting in Fargo, ND - Mary Markland
Mary Markland channeled Brainerd Police Chief Marge Gunderson in
issuing the invitation to the 2005 annual meeting. The meeting will be
Sept. 16 - 20. Book your hotel room early! The room block will be
released August 20. Preliminary information is available from the
Passing of the Gavel - Melinda Orebaugh
Melinda Orebaugh passed the gavel to Sheryl Stevens. Sheryl thanked
Melinda for her dedication and service to the Chapter.
Adjournment - Sheryl Stevens, President at 1 p.m.
Theresa Arndt, Secretary