Standing Committee Charges
Annual Meetings Committee
The Annual Meetings Committee shall support the activities of annual meeting hosts and serve as a conduit between the Conference Coordinators and the chapter. It shall maintain the Annual Meetings Guide and document templates such as speaker and hotel contracts. It shall encourage information sharing between Conference Coordinators. It shall advise the Executive Board on selection of annual meeting hosts, joint meetings and other annual meeting management issues. The committee shall make recommendations to the Executive Board on all policies relating to annual meetings. It shall document annual meetings policies and procedures on the chapter website and in other relevant publications. The committee chair shall prepare a report for each Executive Board Meeting and submit appropriate documentation to the chapter Archives.
The Annual Meetings Committee shall consist of a Chair appointed to serve a two-year term beginning in even numbered years, plus the Conference Coordinators of the current plus two upcoming Annual Meetings.
Awards and Scholarships Committee
The Awards and Scholarships Committee shall promote awards and scholarships, encourage applications, review applicants, select awardees and manage award and scholarship presentations. It shall periodically review the appropriateness of existing awards and scholarships; recommend modification, elimination, or suspension of existing awards and scholarships; and make recommendations with respect to proposed new awards and scholarships. The committee chair shall announce the recipients of all awards and scholarships at the Annual Business Meeting and in MIDLINE. The committee shall make recommendations to the Executive Board on all policies relating to awards and scholarships made or sponsored by the chapter. It shall document awards and scholarships policies and procedures on the chapter website and in other relevant publications. The committee chair shall prepare a report for each Executive Board Meeting and submit appropriate documentation to the chapter Archives.
The Awards and Scholarships Committee shall consist of the President Elect, plus at least four members appointed to serve a two-year term by the President. The Chair and one member are to be appointed in even numbered years. Two members are to be appointed in odd numbered years.
Communications Committee
The Communications Committee shall communicate the business, news and issues of interest of the chapter to the membership in a timely manner. It shall manage the public communications of the chapter to assure currency and accuracy of information, regularly publish MIDLINE, manage website content and track responsibility for updating information on the website. It shall manage technology related to the website, email lists and other communication tools; provide technology assistance to Conference Coordinators; and investigate new technologies. The committee shall make recommendations to the Executive Board on all policies relating to communication. It shall document communications policies and procedures on the chapter website and in other relevant publications. The committee chair shall prepare a report for each Executive Board Meeting and submit appropriate documentation to the chapter Archives.
The Communications Committee shall consist of at least four members appointed to serve a two-year term by the President. The Chair and one member are to be appointed in odd numbered years. Two members are to be appointed in even numbered years. One member serves as the MIDLINE editor. One member serves as the webmaster.
Finance Committee
The Finance Committee shall assist the Treasurer in preparing the annual budget. It shall work with chapter officers and committee chairs to ensure that the activities of the chapter, including annual meetings, are appropriately funded. The committee shall make recommendations to the Executive Board on all policies relating to finance. It shall document finance policies and procedures on the chapter website and in other relevant publications. The committee chair shall prepare a report for each Executive Board Meeting and submit appropriate documentation to the chapter Archives.
The Finance Committee shall consist of the Treasurer, who serves as Chair, plus at least three members appointed to serve a two-year term by the President. One member is to be appointed in even numbered years. Two members are to be appointed in odd numbered years.
Governmental Relations Committee
The Governmental Relations Committee shall monitor and share information about legislative issues of interest to members. It shall encourage member advocacy activities and assist the Medical Library Association in building an advocacy network. It shall serve as conduit between the Medical Library Association (MLA) and members on governmental relations issues. A member of the committee shall be appointed by the chair to serve as a liaison to the MLA Governmental Relations Committee. The committee shall make recommendations to the Executive Board on all policies relating to governmental relations. It shall document governmental relations policies and procedures on the chapter website and in other relevant publications. The committee chair shall prepare a report for each Executive Board Meeting and submit appropriate documentation to the chapter Archives.
The Governmental Relations Committee shall consist of at least four members appointed to serve a two-year term by the President. The Chair and one member are to be appointed in even numbered years. Two members are to be appointed in odd numbered years.
Membership Committee
The Membership Committee shall promote and maintain membership through recruitment and retention activities. It shall manage the membership exhibit, membership brochure and other membership promotion materials. It shall serve as a conduit between the Medical Library Association (MLA) and members on membership issues. A member of the committee shall be appointed by the chair to serve as a liaison to the MLA Membership Committee. The committee shall make recommendations to the Executive Board on all policies relating to membership. It shall document membership policies and procedures on the chapter website and in other relevant publications. The committee chair shall prepare a report for each Executive Board Meeting and submit appropriate documentation to the chapter Archives.
The Membership Committee shall consist of the Membership Secretary, who serves as Chair, plus at least three members appointed to serve a two-year term by the President for two year terms. One member is to be appointed in odd numbered years. Two members are to be appointed in even numbered years.
Nominations and Elections Committee
The Nominations and Elections Committee shall solicit nominations and conduct election of officers as specified in chapter bylaws Article IV, Section 7. It shall solicit nominations and conduct the election of the Candidate for MLA Nominating Committee as specified in chapter bylaws Article IV, Section 9. The committee chair shall announce the results of all elections at the Annual Business Meeting and in MIDLINE. The committee shall make recommendations to the Executive Board on all policies relating to nominations and elections. It shall document nominations and elections policies and procedures on the chapter website and in other relevant publications.The committee chair shall prepare a report for each Executive Board Meeting and submit appropriate documentation to the chapter Archives.
The Nominations and Elections Committee shall consist of the Immediate Past President, who serves as Chair, plus at least three members appointed to serve a one-year term by the Immediate Past President. The President and President Elect may not serve on the Nominations and Elections Committee.
Professional Practice Committee
The Professional Practice Committee shall promote professional practice and development of members through assessment/benchmarking, continuing education, research, credentialing, library/librarian advocacy, marketing/promotion and mentoring programs. It shall provide continuing education assistance to Conference Coordinators. It shall serve as a conduit between the Medical Library Association (MLA) and members on continuing education and credentialing. A member of the committee shall be appointed by the chair to serve as liaison to the MLA Continuing Education Committee. A member of the committee shall be appointed to serve as liaison to the Academy of Health Information Professionals (AHIP). The committee shall make recommendations to the Executive Board on all policies relating to professional practice. It shall document professional practice policies and procedures on the chapter website and in other relevant publications. The committee chair shall prepare a report for each Executive Board Meeting and submit appropriate documentation to the chapter Archives.
The Professional Practice Committee shall consist of at least four members appointed to serve a two-year term by the President. The Chair and one member are to be appointed in odd numbered years. Two members are to be appointed in even numbered years.
State Liaisons Committee
The State Liaisons Committee shall serve as a conduit for communication between the chapter and state health sciences library associations, local library groups and library science educational programs. It shall serve as a mechanism for chapter officers and committees to distribute information and receive feedback at the state and local level. It shall promote chapter activities and membership through methods such as exhibits at state and local library associations, presentations, newsletter articles and email list messages. The committee shall make recommendations to the Executive Board on all policies relating to relations with state health sciences library associations. It shall document state liaisons policies and procedures on the chapter website and in other relevant publications. The committee chair shall prepare a report for each Executive Board Meeting and submit appropriate documentation to the chapter Archives.
The State Liaisons Committee shall consist of the Representative at Large, who serves as Chair, plus a representative from each state appointed to serve a two-year term by the President. By tradition, the President and Representative at Large consult with each state health sciences library association to select a member to serve on the State Liaisons Committee.