Standing Committee Charges

Annual Meetings Committee

The Annual Meetings Committee shall support the activities of annual meeting hosts and serve as a conduit between the Conference Coordinators and the chapter. It shall maintain the Annual Meetings Guide and document templates such as speaker and hotel contracts. It shall encourage information sharing between Conference Coordinators. It shall advise the Executive Board on selection of annual meeting hosts, joint meetings and other annual meeting management issues. The committee shall make recommendations to the Executive Board on all policies relating to annual meetings. It shall document annual meetings policies and procedures on the chapter website and in other relevant publications. The committee chair shall prepare a report for each Executive Board Meeting and submit appropriate documentation to the chapter Archives.

The Annual Meetings Committee shall consist of at least a Chair appointed to serve a two-year term beginning in even numbered years, plus the Conference Coordinators of the current plus two upcoming Annual Meetings. As many as two additional members may be appointed to two-year terms at the request of the Chair. Additional members are to be appointed in even numbered years.

Awards and Scholarships Committee

The Awards and Scholarships Committee shall promote awards and scholarships, encourage applications, review applicants, select awardees and manage award and scholarship presentations. It shall periodically review the appropriateness of existing awards and scholarships; recommend modification, elimination, or suspension of existing awards and scholarships; and make recommendations with respect to proposed new awards and scholarships. The committee chair shall announce the recipients of all awards and scholarships at the Annual Business Meeting and in MIDLINE. The committee shall make recommendations to the Executive Board on all policies relating to awards and scholarships made or sponsored by the chapter. It shall document awards and scholarships policies and procedures on the chapter website and in other relevant publications. The committee chair shall prepare a report for each Executive Board Meeting and submit appropriate documentation to the chapter Archives.

The Awards and Scholarships Committee shall consist of the President Elect, plus at least four members appointed to serve a two-year term by the President. The Chair and one member are to be appointed in even numbered years. Two members are to be appointed in odd numbered years.

Communications Committee

The Communications Committee shall communicate the business, news and issues of interest of the chapter to the membership in a timely manner. It shall manage the public communications of the chapter to assure currency and accuracy of information, regularly publish MIDLINE, manage website content and track responsibility for updating information on the website. It shall manage technology related to the website, email lists and other communication tools; provide technology assistance to Conference Coordinators; and investigate new technologies. The committee shall make recommendations to the Executive Board on all policies relating to communication. It shall document communications policies and procedures on the chapter website and in other relevant publications. The committee chair shall prepare a report for each Executive Board Meeting and submit appropriate documentation to the chapter Archives.

The Communications Committee shall consist of at least four members appointed to serve a two-year term by the President. The Chair and one member are to be appointed in odd numbered years. Two members are to be appointed in even numbered years. One member serves as the MIDLINE editor. One member serves as the webmaster.

Finance Committee

The Finance Committee shall assist the Treasurer in preparing the annual budget. It shall work with chapter officers and committee chairs to ensure that the activities of the chapter, including annual meetings, are appropriately funded. The committee shall make recommendations to the Executive Board on all policies relating to finance. It shall document finance policies and procedures on the chapter website and in other relevant publications. The committee chair shall prepare a report for each Executive Board Meeting and submit appropriate documentation to the chapter Archives.

The Finance Committee shall consist of the Treasurer, who serves as Chair, plus at least three members appointed to serve a two-year term by the President. One member is to be appointed in even numbered years. Two members are to be appointed in odd numbered years.

Membership Committee

The Membership Committee shall promote and maintain membership through recruitment and retention activities. It shall manage the membership exhibit, membership brochure and other membership promotion materials. It shall serve as a conduit between the Medical Library Association (MLA) and members on membership issues. A member of the committee shall be appointed by the chair to serve as a liaison to the MLA Membership Committee. The committee shall make recommendations to the Executive Board on all policies relating to membership. It shall document membership policies and procedures on the chapter website and in other relevant publications. The committee chair shall prepare a report for each Executive Board Meeting and submit appropriate documentation to the chapter Archives.

The Membership Committee shall consist of the Membership Secretary, who serves as Chair, plus at least three members appointed to serve a two-year term by the President for two year terms. One member is to be appointed in odd numbered years. Two members are to be appointed in even numbered years.

Nominations and Elections Committee

The Nominations and Elections Committee shall solicit nominations and conduct election of officers as specified in chapter bylaws Article IV, Section 7. It shall solicit nominations and conduct the election of the Candidate for MLA Nominating Committee as specified in chapter bylaws Article IV, Section 9. The committee chair shall announce the results of all elections at the Annual Business Meeting and in MIDLINE. The committee shall make recommendations to the Executive Board on all policies relating to nominations and elections. It shall document nominations and elections policies and procedures on the chapter website and in other relevant publications.The committee chair shall prepare a report for each Executive Board Meeting and submit appropriate documentation to the chapter Archives.

The Nominations and Elections Committee shall consist of the Immediate Past President, who serves as Chair, plus at least three members appointed to serve a one-year term by the Immediate Past President. The President and President Elect may not serve on the Nominations and Elections Committee.

Professional Practice Committee

The Professional Practice Committee will promote positive professional practices among the members of the Midwest Chapter of the Medical Library Association (MLA).  This will be accomplished via activities related to assessment, mentoring, marketing, and promotion; continuing education opportunities; research; advocacy of health sciences libraries and its professional information staff; and the development or dissemination of credentialing information.

The Professional Practice Committee will serve as a conduit between the Medical Library Association and its Midwest Chapter’s members regarding continuing education and credentialing activities.  Assistance will also be provided to Midwest MLA Conference Coordinators for continuing education programs and planning.

The Committee will make recommendations to the Midwest MLA Executive Board on all policies relating to professional practice.  The Committee is responsible for documenting professional practice policies and procedures on the Chapter website and in other relevant publications.   The Committee Chair will prepare and submit a report to each Executive Board meeting.  The Chair will also submit appropriate documentation for the Committee’s activities and reports to the Chapter Archives.

The Professional Practice Committee shall consist of at least four Midwest Chapter MLA members who are appointed to serve a two-year term by the Chapter President.  The Committee Chair and one member must be appointed in odd-numbered years; two members must be appointed in even numbered years.  

A member of the Committee will be appointed by the Committee Chair to serve as the liaison to the MLA Continuing Education.  A different Committee member will be appointed to serve as liaison to the MLA Credentialing Committee. Other members may be appointed to serve as an MLA liaison as appropriate.

State Liaisons Committee

The State Liaisons Committee shall serve as a conduit for communication between the chapter and state health sciences library associations, local library groups and library science educational programs. It shall serve as a mechanism for chapter officers and committees to distribute information and receive feedback at the state and local level. It shall promote chapter activities and membership through methods such as exhibits at state and local library associations, presentations, newsletter articles and email list messages. The committee shall make recommendations to the Executive Board on all policies relating to relations with state health sciences library associations. It shall document state liaisons policies and procedures on the chapter website and in other relevant publications. The committee chair shall prepare a report for each Executive Board Meeting and submit appropriate documentation to the chapter Archives.

The State Liaisons Committee shall consist of the Representative at Large, who serves as Chair, plus a representative from each state appointed to serve a two-year term by the President. By tradition, the President and Representative at Large consult with each state health sciences library association to select a member to serve on the State Liaisons Committee.