This summer issue is filled with all sorts of information. Be sure to check out all the articles, including a message from our president, information on the upcoming 2021 Midwest/MCMLA Joint Annual Meeting, available chapter scholarships and awards, proposal criteria for the first symposium of the Medical Institutional Repositories in Libraries (MIRL), and the IDE survey results. Happy reading!
Hello Midwest Chapter members! I hope you are all having a good summer. Medical libraries do not get to enjoy the slow summers that happen on other academic campuses. Instead, we are busy preparing for new medical students, orienting the residents who begin in July, and onboarding staff at the clinics and institutions we support. I hope you are all able to get some sun and time outside despite your busy schedules.
The Chapter Board has been busy these past few months working on a 3-year strategic plan for our chapter. We spent May and June doing a SWOT (Strengths, Weaknesses, Opportunities and Threats) Analysis of the chapter. This was done virtually utilizing Padlet and through Zoom meetings. I was grateful that so many members contributed to the SWOT Analysis. Some themes that came through in the SWOT Analysis include:
There is a need for better recruitment, training and support for chapter leaders and committee members.
Annual meetings came up often, and there is a need to reevaluate how they will look going forward, especially with two virtual meetings in a row.
Members are looking for more opportunities to connect with each other throughout the year. Some ideas for connections include educational webinars, social hours, training sessions, etc.
Our Fundraising Committee is relatively new, and we want to make sure it is successful.
The Chapter Board is also working on creating vision, values, and mission statements for our organization. In the next month or two, the Chapter Board will have a mini retreat to set our goals for the next three years. An invitation will go out to all members, and you are welcome to attend as well.
The Annual Meetings Committee is hard at work planning our upcoming annual meeting scheduled for October 13 – 15. We are having another virtual joint meeting with the Midcontinental Chapter. I hope to connect with many of you during the virtual conference! Be sure to watch for announcements from the Awards & Scholarship Committee about awards, and please consider submitting a nomination. We anticipate an in-person conference in 2022 in Bloomington, Indiana.
I’m looking forward to seeing you in October at the Annual Meeting.
Registration is now open for the 2021 Midwest/MCMLA Joint Annual Meeting!
When? October 13-15, 2021 Where? Fully online How much? $25 (Wow, what a deal!!) How? Register at mcmla.org/event-4422363
Join your colleagues from across the two chapters to watch research presentations, get chapter updates, and connect with vendors. A full program is forthcoming and will be posted on the conference website. Our keynote speakers are Nisha Mody and Ashley Ritter. We also have great CE options for no additional cost beyond the conference registration. Seats are limited, so register soon! Details and a link to register for CE courses will be provided in the registration confirmation letter.
Let us help you have a memorable conference! The Awards and Scholarships Committee is accepting applications and nominations for the following:
Annual Meeting Grant: Supports the attendance of librarians and library staff at the Chapter’s Virtual Annual Meeting. This grant includes free full conference registration and one 4 hour CE. One award is available
First-Time Attendee Annual Meeting Grant: The Midwest Chapter/MLA Professional Development Award supports the first-time attendance of Midwest Chapter members at the Chapter’s Virtual Annual Meeting. This grant includes free full conference registration and one 4 hour CE. One award is available.
Student Annual Meeting Grant: Supports the attendance of a library science student at the Chapter’s Virtual Annual Meeting. This grant includes free full conference registration and one 4 hour CE. One award is available.
Distinguished Librarian of the Year Award: Recognizes Chapter members at any career level who have provided outstanding service to Midwest Chapter/MLA. The winner receives a plaque of recognition. (See next article with more details.)
Registration Grants: An open scholarship awarded to any interested members or non-members who would like to attend the MLA MWMLA / MCMLA Virtual Conference. The grant covers the $25 registration cost for the conference. Recipients will receive a code to register (no cash value).
The Midwest Chapter/MLA Distinguished Librarian of the Year Award recognizes a Chapter member at any career level who has provided outstanding service to Midwest Chapter/MLA. The recipient is selected on the basis of contributions in measurable ways to Chapter achievement & effectiveness. The winner of this award will receive a plaque.
The Distinguished Librarian Award is announced and presented at the Chapter’s Annual Business Meeting. The Joint Annual Meeting will take place virtually on October 13-15, 2021.
Applicants must be:
A current member of the Midwest Chapter/MLA at the time of nomination and for at least 3 years prior
The Medical Institutional Repositories in Libraries (MIRL) planning committee is now accepting proposals for the inaugural Medical Institutional Repositories in Libraries (MIRL) Symposium, a free event which will take place virtually on Wednesday, November 17, 2021 (time to be determined). MIRL is a platform-neutral conference and our goal is to gather together IR practitioners and those with an interest in IRs at hospitals, academic medical centers, and other health settings for discussions and sharing of case studies and best practices for digital archiving of institutional content.
MIRL will feature a keynote by Kathryn Funk, Program Manager, PubMed Central, National Library of Medicine.
We are accepting proposals for:
Panel discussions (approximately 50 minutes including Q&A)
Presentations (approximately 20 minutes including Q&A)
Vendor presentations (approximately 5-10 minutes including Q&A)
Lightning talks (approximately 5-10 minutes including Q&A)
The MIRL planning committee welcomes proposals on a variety of topics including, but not limited to:
Unique medical/health sciences institutional repository (IR) collections, use cases, or challenges
Migrating repository platforms: stories, processes, and lessons learned
IRs in a time of budget cuts: ROI and justifying the cost
Finding your champions: marketing your IR
Reporting out: telling your IR story with statistics and metrics
IR harvesting and support tools, workflow
Preprints and medical IRs
Your IR as a journal publishing platform
Strategies for management of faculty/researcher publications, conference posters, student collections, digital exhibits
Promoting Green OA initiatives
Supporting promotion and tenure using your IR
COVID-19 and your IR
Accessibility policies and practices
Diversity, equity, and inclusion: adopting anti-racist and anti-oppression statements and practices, diversity, and health information
IR work beyond the pandemic: telecommuting or other changes
Neelakantan M, Ryali B, Cabral MD, Harris A, McCarroll J, Patel DR. Academic Performance Following Sport-Related Concussions in Children and Adolescents: A Scoping Review. Int J Environ Res Public Health. 2020 Oct 19;17(20):7602. doi: 10.3390/ijerph17207602. PMID: 33086755; PMCID: PMC7589260.
Lorbeer ER. Digital Accommodations for Students Living with Print Disabilities: A Literature Review. Med Ref Serv Q. 2020 Apr-Jun;39(2):139-152. doi: 10.1080/02763869.2020.1738831. PMID: 32329671.
Karen Hanus, MLIS, AHIP and Elizabeth Suelzer, MLIS, AHIP, published a research letter in JAMA Network Open that showcased inconsistencies in how retracted articles are represented on publisher websites and in citation databases. The letter was published on June 29, 2021. https://jamanetwork.com/journals/jamanetworkopen/fullarticle/2781501
Elizabeth Suelzer, MLIS, AHIP was promoted to Scholarly Communications Librarian II (in effect July 1, 2021)
Edith Starbuck. “After 26 years at the University of Cincinnati Donald C. Harrison Health Sciences Library, I retired on June 30, 2021. Although I will miss many aspects of the job and my excellent colleagues, I am enjoying this new chapter in my life.”
In June, the Inclusion, Diversity, and Equity (IDE) Action Committee completed a survey to gather information about a variety of topics. We asked you what barriers you face when participating in Midwest Chapter, the resources and activities you would like to see from the IDE Action Committee; and we gathered demographic information about our chapter that was previously uncollected. We appreciate everyone who took the time to respond, and we are using the information you gave us to guide our next steps as a committee. Read on for a summary of the survey results and the next steps the IDE Action Committee will be taking. If you have any questions or if you would like to be involved in the committee’s efforts, contact Caroline at Caroline-Allen@uiowa.edu.
The survey was open from May 24, 2021, through June 4, 2021. The survey was emailed to the Midwest Chapter/MLA listserv, which reaches 269 individuals. There were 39 responses, giving us a 14.5% response rate.
Barriers to Midwest Chapter participation
The two largest barriers to participating in Midwest Chapter are finances and a lack of time. Having virtual conferences was identified as a benefit for members who are otherwise unable to participate for these two reasons. Many respondents are facing potential budget cuts due to the financial impact of the pandemic. Others have seen a reduction in staff in their library, leading to a larger workload for individuals. Disabilities and impairments were also mentioned as barriers to attending in person meetings due to cost and travel arrangements.
At this time, a person must be a member of MLA (national) in order to serve on the board of Midwest Chapter/MLA. We asked if respondents were aware of this requirement and if it prevents them from participating. Twenty-one respondents were already aware of the requirement and 17 were unaware. Thirty-one respondents said that the requirement does not prevent them from running for office in the chapter, and 7 said that it is a barrier to running. One person would not run anyway.
Some respondents provided feedback about the annual meeting. The virtual meeting in 2020 was praised for allowing individuals who cannot normally attend the meeting for a variety of reasons to be able to do so. It was also noted that in some years there has been a lack of publicity for the annual meeting.
Resources and programs
We asked what type of programming and resources you would like to see from the IDE Committee and the answer was largely “all of the above.” We received lots of wonderful ideas from respondents as well, like education on the definitions, issues, and philosophies of DEI and how to apply those to our workspaces. Some made requests for writing job descriptions and brainstorming sessions for reducing barriers within the profession. Suggestions were made to engage more with marginalized people in library school by mentoring and working towards starting a scholarship.
What we’re doing now
The IDE Action Committee has discussed the results of the survey and is now moving forward on some projects. Many of these are long-term projects, so please look for more information from us in the future.
As we plan these projects, we are keeping in mind the barriers that were brought to light in the survey. Our goal is to have resources and programming that are accessible to our members, so financial and time constraints are being considered. We also want to make use of the tools that have made things more accessible to members with disabilities. Further, we recognize that as a committee we are somewhat homogeneous, so we are actively working to learn from and uplift marginalized voices, as well as those who have expertise or lived experiences related to diversity, equity, and inclusion. This includes our membership. If you have expertise or lived experience in any of these areas and would like to provide your insight, we would greatly appreciate it.
Gathering diverse hiring resources to include on our web page.
Planning some chapter events for 2022 that will provide opportunities to learn about diversity, equity, and inclusion issues and give members space to discuss and ask questions.
Looking into funding sources for inviting a speaker.
In total we received 39 responses. More than half of participants have been health sciences librarians for more than ten years. Every respondent holds a master’s degree in library and information science (or equivalent) or another area.