MIDLINE

>Submitted by Elizabeth Smigielski, Recording Secretary
Kornhauser Health Sciences Library, University of Louisville, Louisville, KY

The executive board met October 2, 2009, in Columbus, OH. Among the highlights were:

• Chapter Archivist Mary Hitchcock is working with staff from the University of Illinois at Chicago to hire a part-time graduate student to begin processing the paper chapter archives.


• Mary Markland, Nominations and Elections Committee chair, reported that the online process for this year's election worked well and was much easier than handling paper ballots.


• A special committee was convened to oversee a trial virtual board meeting in January or February. If this meeting is successful, the chapter may hold future virtual meetings to eliminate travel costs. The committee is investigating software options and alternate meeting formats, such as having frequent two-hour mini-meetings in lieu of all-day face-to-face meetings. As part of this trial, Chapter Webmaster Allan Barclay joined the meeting virtually via Dimdim, a web-conferencing program. The trial went well overall.


• The board and committees are continuing to update policies and procedures. The policies and procedures are now maintained in an online wiki, which has been working well.


• An archives task force was formed to develop guidelines for archiving print and electronic materials, ephemera, and for backing up electronic materials. Sheryl Stevens is chair.


• Sheryl Stevens also volunteered to resurrect the role of chapter historian. She will update the chapter's history, which has not been addressed in many years. She plans to give a preliminary report at the 2010 conference in Madison, WI.

The annual business meeting was held October 5, 2009, in Columbus, OH. Among the highlights were:

Membership Update, Rebecca Caton
Membership has slipped a bit. The chapter currently has 359 members, including 54 new members and 11 student members. Please spread the word to your colleagues that membership, at only $20 a year, is one of the best professional development bargains they'll ever find! There are now two ways to renew membership for 2010: you may mail in a check or do it online via credit card. Please remember that the membership password will now change annually and will be distributed upon renewal.

Treasurer's Report, Marlene Porter
As of September 20, 2009, the chapter's beginning balance was $12,380.37, income was $33,060.67, and the ending balance was $36,584.08. Please note that while this is a healthy bottom line it is customary for an organization to have roughly 30 percent of its operating costs in reserve. This figure represents that percentage.

Annual Meetings Report, Donna Barbour-Talley
Upcoming chapter meetings are as follows:

• September 24-28, 2010, Madison, WI


• October 7-10, 2011, Indianapolis, IN


• 2012, Minneapolis, MN

Awards and Scholarships Committee, Sheryl Stevens

This year's recipients of awards and scholarships were:

Chapter Sharing Roundtable Luncheon Award, $38
Debra Werner, University of Chicago (awarded earlier in the year)

Annual Meeting Scholarships, $500 each
Margaret (Peggy) Gross, University of Illinois Urbana-Champaign
Andy Hickner, University of Michigan

Professional Development Award, $500 each
Kacy Allgood, Indiana University
Dee Disardina, University of North Dakota

Jean Williams Sayre Innovation Award, $500
Ohio State University Prior Health Sciences Library, Center for Knowledge Management for development of Internet-based continuing medical education portal. Award accepted by Pam Bradigan on behalf of the team.

Distinguished Librarian of the Year Award, $500
Mary J. Markland, University of North Dakota

Nominations and Elections, Mary Markland

The chapter's newly elected officers are:

• President-Elect, Clare Leibfarth


• Treasurer, Sue London


• Chapter Council Representative, Bette Sydelko


• Recording Secretary, Charniel McDaniels


• Chapter Council Alternate Representative, Pam Rees


• Potential Candidate for Membership on the MLA Nominating Committee, Melinda Orebaugh