All about the Business

The annual Midwest Chapter conference means business, chapter business, that is. The fall Midwest Chapter Executive Board meeting is held on Friday before the conference gets fully underway.  And, of course, the annual chapter Business Meeting is held over lunch on the second day of the conference.

Seriously, the most significant business conducted at the Annual Business Meeting  was the vote on the bylaws revision. The chapter bylaws required major revision from top to bottom in order to conform to MLA’s model bylaws. Bylaws Committee Chair Melinda Orebaugh guided us surely through the turbulent waters of Robert’s Rules of Order as we considered the new bylaws one article at a time and then voted on them. The vote was unanimous!  

The Executive Board meeting Friday evening was serious work, lasting four hours! Here are some of the items discussed and actions taken that you might find interesting:

  • The 2013 chapter budget was approved, based on a projected paid membership of 300 members. The budget includes more realistic figures for conference income and expenditures and funding for new awards, increased advocacy efforts, and the professional auditor.
  • The professional auditor Michelle Dixon submitted a report to the board after reviewing  and “closing” the books for the chapter’s 2010 and 2011 financial activities. The 2010 conference showed a net profit of over $25,000, half of which was shared with WHSLA. The 2011 conference showed a very small net loss. The bookkeeping system has been improved to allow easier auditing.
  • The chapter will be awarding additional Annual Meeting Grants to support conference attendance for chapter members who do not receive institutional support for travel. Eligibility criteria for the award are being developed.
  • A revised Travel Reimbursement Policy was approved by the board. The changes were made to more fully support travel by board members to the spring board meeting. Funds to support this increase in travel expense funding were re-allocated from unused budget lines.
  • The Finance Committee will be continuing their consideration of alternatives to the Acteva service that the chapter uses to handle online payments for memberships and conference registrations. The Immediate Past President will be looking also into different software for handling the election online.
  • The “Shared Expectations for State Liaisons” information sheet developed by outgoing Representative-at-Large Stephanie Schulte will be shared with the state associations for guidance when appointing State Liaisons to the chapter.
  • The Professional Practice Committee will be working with the annual conference continuing education planning committees to help them meet chapter education needs.
  • Upcoming conference plans were discussed. The 2014 conference will be held October 10-14 in Bismarck, ND and the 2015 conference will be October 2-6 in Louisville, KY.

This Fall’s Executive Board Meeting

Update: The Executive Board meeting agenda and reports are now available for your review on the chapter website here.

Each year the Executive Board of the Midwest Chapter/MLA kicks off the annual conference activities, holding their fall meeting on the Friday before the conference begins. President Janna Lawrence has been hard at work for the last several weeks working with the board members, compiling their reports and drafting the agenda for the board meeting. I’ve seen the agenda and it is jam-packed. This year the board will be meeting on Friday, October 5 in the Legion Suite at the Mayo Civic Center in Rochester, MN from 3:00 to 7:00 p.m. Yes, that does seem like a long meeting, but in my experience the time just flies! The Midwest Chapter is one busy association, working hard to benefit the chapter members. The board will be wrapping up a productive membership year under Janna’s leadership and charting out the year ahead during which now President-Elect Kathy Schilling will be at the helm.

ALL Midwest Chapter/MLA members are welcome to attend the Executive Board meetings. If you would like to attend the Executive Board meeting next week, R.S.V.P. to President Janna Lawrence!

Be prepared!

Seriously, I enjoy attending the Annual Business Meeting every year at the Midwest Chapter’s conference. At last year’s conference in Indianapolis, I had the privilege of presiding at the meeting. What is there to look forward to? Of course, there is delicious food and fabulous table companions. And the winners of our many chapter awards are announced.

This year we will have some important business to conduct. We will be voting to ratify significantly amended chapter bylaws. This revision is necessary to bring the bylaws in harmony with the MLA Model Bylaws. These new bylaws are more succinct, which will give the chapter more flexibility in conducting chapter business.

So before you attend the Annual Business Meeting, read all about the bylaws revisions on this page of the chapter website. Then link through to the two documents provided by the Bylaws Special Committee. These show the complete text of the proposed bylaws that will be voted upon and, for comparative purposes, a version of the current bylaws with the edits and changes noted.

Hope to see you at lunch on Monday, October 8th!

Spring Executive Board Meeting Invitation

All Midwest Chapter/MLA members are welcome to attend meetings of the Executive Board. Here are the details!

This is the place!

We will be returning to Indianapolis in my next door neighbor Hoosier State for our spring meeting on Friday, March 30 at the Crowne Plaza Indianapolis Airport. Business will be conducted in Ballroom A beginning at 9:00 a.m. and will be finished by 4:00 p.m.

Visualize the Executive Board hard at work in this meeting room!

If you would like to attend the Executive Board meeting, please R.S.V.P. to President Janna Lawrence janna-lawrence@uiowa.edu by Friday, March 23rd!

Presidential Update

I’m on the road again today! I just checked the weather forecast and it looks like it is going to be an absolutely fantastic next several days for the chapter conference in Indianapolis! I’m sure to see lots of lovely fall scenery in the bright sunshine as I drive across Ohio into the Hoosier State this afternoon.

For the past few days I’ve been working on getting things squared away for the chapter’s Executive Board meeting tomorrow afternoon. FYI, the officer and committee reports and the meeting agenda are already posted on the Agendas and Reports website page. Thank you Assistant Webmaster Brian!

ALL chapter members are welcome to attend the Executive Board meeting. So if you are going to be at the Indianapolis Marriott Downtown, please join us!

Board Meeting Bullet Points

This afternoon President Elaine Skopelja guided us skillfully through a jam-packed Midwest Chapter Executive Board agenda. The meeting was well attended. Several people attended the meeting online as well.

Here are just some of the highlights from my notes:

  • Chapter membership is up to nearly 400 members, including 53 new members and 30 student members. Most members have used Acteva to join/renew. The Membership Committee will be sending postcards to all MLA members in the chapter states inviting them to join the chapter.
  • The 2012 chapter conference will be held October 5-9 in Rochester, Minnesota.
  • The chapter archives organization project has been completed. The finding aid will be posted on the UIC website. Mary Hitchcock and Kevin O’Brien will be presenting a poster about the project at this conference.
  • The Awards & Scholarships Committee will be working on some changes to the Distinguished Librarian award so that the award will specifically recognize special service to the Midwest Chapter. There will also be some clarification of the conference scholarships requirements.
  • All of the newly elected officers were in attendance. The e-election went smoothly. 34% of the membership voted. Next year some additional information will be included in the candidate bio information.
  • The board directed the Professional Development Committee and the incoming president (that’s me) to write a letter to MLA supporting renewal of AHIP credentialing for health sciences librarians who have been reassigned roles with little or no health sciences emphasis.
  • The planned Membership and Communications surveys will be combined into a single comprehensive survey of chapter membership needs and services.
  • The Membership Committee will be developing guidelines for a new Emeritus membership category. Adding another membership category will require a change to the bylaws. The committee will also consider the possibility of conferral of honorary membership.
  • The board will try using Adobe Connect for remote attendance at board meetings as well as for committee meetings. There have been some issues with DimDim. The chapter will be purchasing some better quality video equipment for use at board meetings.
  • A new Advocacy Special Committee, chaired by Denise Rumschlag, will be appointed with a charge to advocate for medical librarians and libraries, both hospital and academic. This committee is essentially a continuation of the GMR RAC Advocacy Committee. Some of the special committee’s efforts might be eligible for funding through some of the GMR’s award programs.
  • The Executive Board concluded its business by approving the 2011 budget including funding for the new initiatives discussed above.

After the Executive Board meeting, chapter board members joined the WHSLA board members for an enjoyable dinner at the Top of the Park on the top floor of the hotel. Beautiful view!